Alchemy 2016 Theme: Decadence


Alchemy 10:  Decadence

This is year 10 of Alchemy (deca). We began our journey in this world of burning with fewer than 100 burners total in the State of Georgia. We decided to create an experience that even we did not fully understand, and one in which we could experiment and grow, and one in which we challenged ourselves and each other.  A lot of the ways we chose to do that are considered "decadent" by society outside of burn culture.

What is decadence? One person's sin is another person's salvation. May we, in this, our 10th year, take the time to look around us and embrace ourselves and each other, and dance with our memories. May we welcome new people to our indulgences, and welcome the return of those who came before. May we all learn from the past, and blaze decadently and fantastically into our future, here, together.

There is always more to the story.

Image Credit: Rebecca Rea & Keith Prossick

Theme Credit:  Rebecca Rea

As part of this theme, and to celebrate our 10th year, we want to share some of Alchemy's history with you. And so to begin, here's a video Keith Prossick made of our 2008 Effigy build, our 2nd year. Keith is now the Art & Design Lead for Euphoria's 2016 Effigy, so this seemed like some well-timed nostalgia.

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FAI BOD Minutes: March 2016


MINUTES OF THE REGULAR MEETING
OF THE MEMBERS OF FLASHPOINT ARTISTS INITIATIVE, INC. 

The regular meeting of the Directors of FLASHPOINT ARTISTS INITIATIVE, INC. was held at Rebecca’s home at 2:00 pm on March 13, 2016, as a scheduled meeting by general consent of the board instead of the registered office of the corporation, pursuant to the bylaws of the corporation and by notice given to the community through all normal channels. 

The following Directors were present: Dusty, Anna, Rebecca, Tunna, Michelle (via Hangout) 
The following Officers were present: Dusty, president; Aislinn, secretary 
The following members of the community were present: Ash 

The president called the meeting to order at 2:09 pm.

The reading of the minutes of the last regular meeting was waived as they had been presented for review online. The minutes were approved by consensus after a motion from the chair.

In notice to the community, the Board submits this record of business taken in session by the Board since the previous meeting:
1. Approval of a loan to the Event Committee for $10,000 to be repaid immediately after ticket sales. Passed: 4 votes yea; one abstention (Dusty).
2. Approval of an accidental medical insurance policy through September 20, 2016. Passed by consensus.
3. Publication of a pro tem Privacy Statement to FAI websites.
4. Transfer of ticket sales income from ticket sales vendor  to FAI organization account. 
5. Approved the use of Leadership Ticket revenue to be used to cover ordinary budget expenses, instead of reserving exclusively for Risk.


The following old business was discussed:

1.    Committee Updates
a.    PW Committee
i.   Leadership transition - The board accepted Jamie’s resignation as committee chair. The board accepted the committee’s nomination of Robert Dukes as the new chair.
ii. Equipment loans to other regional burns - The board drafted a new policy for loaning FAI infrastructure to other regional burn organizations.  A signed contract will be required.
iii.      Budget - The board reviewed the committee budget. Some redundant items were removed. Dusty called for a motion to approve the amended budget: approved by consensus.
iv.      Second container - Tunna will arrange the move of the second container from Cherokee Farms to Lavender Farm.

b.      Event Committee
i.   Leadership transitions. Ash resigned from the committee but will continue in his role through Alchemy. A succession candidate is being trained. Seth Williams will be stepping down after Alchemy. A succession candidate is being trained.
ii.  Event permits - Burn permit is in process.
iii.   Gate and security - Several vendors have been approached, but have been slow to respond. Vendors will be given a deadline of Friday, March 18 to finalize contracts.
iv.   Effigy team - Sourced reclaimed materials from several locations. The board is pleased with these efforts and encourages more crowdsourcing.
v.    Volunteer system - The new volunteer system is working well and volunteer participation has increased by 2%.
vi.      Alchemy - Planning has begun. Events Committee needs the board to finalize the budget. Lead call outs, etc, will go out by the end of March.

c.       Communications Committee - Tabled. 

d.      Community Outreach Committee - Tabled. 

e.      Sexual Consent/Harassment Committee - The committee is very excited about this work. The policy is on track to be drafted for board review by the deadline of April 1. 

f.        Budget – Michelle submitted a fourth draft. The board is tasked with finalizing the budget no later than Friday, March 18. 

g.       Committee Charters - Tabled. 

h.      General Liability insurance - Euphoria event insurance is secured. 

i.         FAI Annual Report - Tabled. 

j.        2015 Event Reports - Tabled. 

k.       501(c)(3) Status -
After careful consideration and consultation with tax and legal counsel, FAI will not pursue 501c3 status. At some point in the future, FAI can establish a 501c3 nonprofit foundation to donate from event profits. 

Motion: FAI will not pursue 501c3 status. FAI will continue to operate as a Georgia nonprofit but will pay Federal taxes. FAI will consider partnering with a nonprofit 501c3 foundation in the future. Rebecca calls for the vote, Anna seconds. Approved by consensus. 

Next steps: Refile 2014 tax return; file 2015 estimated tax by March 15, 2016. 

l.         Roads - Two quotes received to install roads at Lavender Farm. The board requires more information from one vendor before making final decision. The board pledges to make the final decision by Friday, March 18. 

The following new business was discussed:

  1. Sales Tax - The board agrees to pay the sales tax out of the event account instead of the organization account.
     
  2. Credit Card Fees - The board agrees to pay the ticketing credit card fees out of the event account instead of the organization account.
     
  3. Euphoria Medical Team Selection - FAI sought competing  bids for 2016 events. FAI will sign with Event Committee's selection.

     
  4. Contracted Improvements at Lavender Farm - Dusty and Rebecca will meet with the landowners.
     
  5. BOD Meeting Schedule - Alternate summer locations will be sought.

     
  6. By-Laws - Tabled.

     
  7. PO Box - Dusty will ask Lee to arrange a new shipping PO Box.

     
  8. BOD on-comm - Board members do not need to be on-comm at event. Board members will give their camp addresses to Events Committee. Rebecca will be board contact for outside officials at the Euphoria.


    Bank Statement:
    Org: $68,122.88
    Event: $30,054.78
    APW: $1,701.89
    Money Market: $50,015.85
     

Action items of note:
 
Rebecca will draft a contract for other regional burns  borrowing infrastructure from FAI. Due by March 26.

 
Tunna will talk to Smokey about portapotty fee and moving second container. Due by April 15.



Tunna will arrange move of second container from Cherokee Farm to Lavender Farm. Due by April 15.


Anna will send out a scheduling poll for a weekly board Google Hangout. Due by March 17.

Rebecca and Dusty will meet with the land owners by April 1.


Tunna will call vendor company to get a firm contract proposal with specified work to be performed. Due by March 16.

The board will make a decision by March 18 on the road vendor.

 
Michelle will contact Jennifer Luce about refiling 2014 taxes and paying 2015 taxes.



Dusty will renew the org PO Box; he will advise Lee to get a shipping PO Box through 2016.

 
Michelle will send updated budget.


The board will have a final budget approved by March 18.

Rebecca will follow up with Patrick about the status of the event permits.
 

Meeting adjourned at 6:42 pm by consensus.

 

Leadership Announcement: Alchemy Art Fundraiser & Art Team


Your Alchemy Art Fundraiser Team is...

Lucas Sims, Team Lead

Casey Davis, Team Co-Lead

Liz Ramsey, Assistant Lead

Kelly Wilcox, Assistant Lead

Matt Thomson, Task Lead - Spreadsheets

Dale Lyles, Task Lead- Web Content

Your Alchemy Art Team is...

Justin Majors, Team Lead

Claudia Bittman, Team Lead

Alyse Longenecker, Team Co-Lead

Liz Ramsey, Assistant Lead

Serenity River, Task Lead - Art Blogs

Dale Lyles, Task Lead - Web Content

Congratulations to all of them!  It's going to be a really exciting year.  Over the next month or so, they'll be working out the details and releasing information.  Callouts for Proposals should open shortly after Euphoria, so keep your eyes peeled!  If you have any questions about the process, please reach out to artfundraiser@alchemyburn.com.  Don't forget:  the Alchemy Art Fundraiser will be held on June 11th, with an online portion directly afterwards.  Check out the full details here!

 

Alchemy Leadership Call Outs Round 2


Alchemy is in search of leadership! We are looking for hardworking, dedicated, and passionate Leads for the following teams. If you’re interested in serving in a leadership role, please review the general guidelines below, and the team-specific guidelines on each team’s page.

Have questions?  Please reach out to eventleads@flashpointart.org

The 1st Team Lead Meeting is schedule for Sunday, June 12th with the exact time and location to come later.

We are currently accepting applications for the Effigy, Temple, Fire Safety, and Purchasing teams. Click each team name for more information about that team.vThe deadline for these applications is May 16th, 2016. Apply here.

Effigy and Temple applications must also include a design proposal, which can be submitted here.

Alchemy 2016 Art Fundraiser


We are pleased to announce the Alchemy 2016 Art Fundraiser!  

It's time once again for all you hippies to propose art projects for Alchemy 2016 "Decadence" and to vote on the ones you want to see funded!

This year the event will be Saturday, June 11th, from 5:00–11:30 pm.  It will be returning to the Unitarian Universalist Congregation of Atlanta.  (Use the FB Event to RSVP, invite all your friends, and help spread the word so we can fund some art.)

Here's what we know so far:

Here's information still TBA:

  • Call Outs for Proposals
  • Art Auction
  • SWAG TIERS!

What's the Alchemy 2016 Art Fundraiser like?

The 2015 Alchemy Art FundraiserThink “burner science fair." 

You come to the Fundraiser and make your donation to get in the door. You’ll receive a paper ballot where you can then allocate each dollar of your donation (in whole dollar amounts) to the artist(s) of your choice.

Every artist who has submitted a proposal (and had their proposed budget vetted and approved) will have a spot to show off their ideas.  Walk around the room, meet the artists, see whose vision will make your burn.

Once you've decided who gets your money, make notes on your ballot and turn it in at the designated station. That’s it!

It's $10 to get in the door (cash or card), but don't stop there! We've got a boatload of awesome swag that you can get, too!

What is Alchemy? What's a "burn?"

See more here: http://goo.gl/AqVzog

This is an all ages, family-friendly event. Everyone is welcome!

Not sure how this whole Art Fundraiser thing works?

What's Fund Boosting? Cross Pollination Grants? Check out the FAQ.

​​Historical Links:

Leadership Call Outs: Alchemy Art Fundraiser & Art Team


Art Team and Art Fundraiser Leadership for Alchemy 2016 has been selected!  Stay tuned for more details.

The FAI 2016 Events Committee is looking to build the leadership team for this year's Alchemy Art Fundraiser!  The Alchemy Art Fundraiser is about more than simply providing money to artists for projects.  One purpose of the event is to place the privilege and responsibility of allocating community funds in the hands of the community.  Funding is not decided by a committee of selected individuals.  Instead, anyone that chooses to attend the event or donate online gets to decide which project every dollar they spend is allocated to.  

The Art Fundraiser Team is there to empower the community members to achieve their artistic vision through logistical support and, of course, funding.  The Art Fundraiser Team and the Art Team work with artists on tasks like making budgets, promoting themselves and their vision, and any other logistical support they may require.  WE are there to help them develop many of planning and administrative skills necessary to undertake an art project of any scale.  If you're interested in being on this team, then read the expectations and fill out the form below.  Whether you're a seasoned event production veteran or a wet behind the ears noobie...if you've got the passionate and desire, we want you!



The Art Team works with the Art Fundraiser Team to help support artists and also carries them beyond the event and to the burn!  If you're more interested in this, and less in budgets and event production, go read more about the Art Team and apply!



The Alchemy 2016 Art Fundraiser will be held on Saturday, June 11th and will be returning to last year's wonderful venue, the UUCA.  Check out the FB Event for all the details!

Questions? Shoot an email to: art@flashpointart.org

Art Fundraiser Leadership Team Expectations:

  • Reach out to artists and encourage them to submit projects for funding.
  • Work with the web content lead to represent each project on the website and to provide timely updates about the event.
  • Keep an open channel of communication with applying and funded artists.
  • Work with the Board of Directors on obtaining event insurance for the Art Fundraiser.
  • Ensure that projects submitted for the fundraiser meet stated expectations and requirements such as LNT plan and budget transparency.
  • Help applying and Funded Artists with any logistical or administrative challenges that may arise during the planning and execution of their project, as requested.
  • Gather required tax information from funded artists prior to fund disbursement.
  • Organize the Online Fundraiser.
  • Ensure transparency of all funding received and disbursed.
  • The FINAL DAY to apply is Sunday, April 3rd, at 11:59pm EDT.

    Do you LOVE the idea of helping amazing artists do their thing?!  Then, APPLY HERE!

FAI BOD Minutes: February 2016


MINUTES OF THE REGULAR MEETING
OF THE MEMBERS OF FLASHPOINT ARTISTS INITIATIVE, INC.

The regular meeting of the Directors of FLASHPOINT ARTISTS INITIATIVE, INC. was held at Rebecca’s home at 1:30 pm on February 14, 2016, as a scheduled meeting by general consent of the board instead of the registered office of the corporation, pursuant to the bylaws of the corporation and by notice given to the community through all normal channels.

The following Directors were present: Dusty, Michelle, Rebecca, Tunna

The following Directors were absent: Anna (excused)

The following Officers were present: Dusty, president; Michelle, vice-president; Aislinn, secretary

The president called the meeting to order at 1:30 pm.

Motion to approve the January 23, 2016 minutes made by Dusty. Amended to list Jacob Davis as general counsel. Seconded by consensus. Approved as amended.

RECORD OF BUSINESS TAKEN IN SESSION BY BOARD SINCE LAST MEETING

  1. Board approved access to equipment (chairs, tables, etc) to Southeastern Roundtable.

  2. Sexual Consent/Harassment Committee formed: Gina Juhan, Andrew Chou-Chambers, Kisha Bertrand, Set Williams-Welch, Evelyn Olansky, Tristan Stone, Rebecca Rea (board liaison).

     

OLD BUSINESS

  1. President’s Report - Received new debit cards.

  2. Committee Updates

  1. PW Committee - Storage move is 85% complete. A second move to consolidate remaining items will occur before June. Inventory will be completed by end of the week. An updated budget for Euphoria has been submitted.

 

  1. Event Committee - First tier tickets went on sale Feb. 10. Tickets sold out in 18 minutes. Up to four medics will be on site at a time. Dusty will ensure that FAI will pay for additional insurance on any rental trucks. Art online fundraiser closed. The board notes that the Event Committee members is working very well and are pleased with the collaboration of its members.



    Tunna moves that the following standing committees receive access to leadership tickets: Events; PWC; Outreach; and Communications receive access to leadership tickets. Michelle seconded. Passed by consensus.
     

  2. Communications Committee - The new Euphoria website launched! The board recognizes and appreciates the hard work of everyone involved, especially during the final sprint before the launch. The Alchemy website will be launched in March and a FAI website will be launched in May.

     

  3. Community Outreach Committee - Anna submitted a report in absentia, read by Michelle.

1. Eatonton - Rebecca has compiled a list of outlets in the Eatonton area for food, supplies, and other event needs. She will vet the list to find good partners in order to guide hungry/needy hippies and turn it over to the committee.
 

  1. Sexual Consent/Harassment Committee - Anna submitted a report in absentia. The committee will submit a  policy recommendation by April 1.

     

  1. Budget – Michelle

    a. Meeting with Jennifer Luce, tax consultant will occur on Wednesday, February 17  at noon in Clarkston. We may need to either a) back file 2014 taxes due to filing them under the assumption FAI should pursue 501c3 or b) file for 501c3.
     

b. Michelle will submit an updated budget following the meeting with the tax consultant on Wednesday.
 

  1. Committee Charters

    Proposal: Look at committees we have; make sure they are meeting FAI’s needs; clearly delineate/describe committee functions. Develop template and organizational chart before March meeting. Feedback will be requested from committees during this process. This will be a major focus at the next board meeting.
     

  2. Event insurance - Anna submitted a report in absentia, read by Michelle. The board will review the policy Anna forwarded.
     

  3. 501(c)(3) Status - Discussion tabled until after meeting with tax consultant.
     

  1. NEW BUSINESS

  1. FAI Annual Report - Michelle created a first draft on Google Drive.
     

  2. 2015 Event Reports - FAI will focus on a 60 day report. Michelle will present a proposed Event Report template at March board meeting.

     

  3. Bank Statement

a. Org: $63,299.45

b. Event: $95.39

c. APW: $1,701.89

d. Money Market: $50,013.89

 

4. Safety Side - Board decided not to approve request for individual funding.

5. Passwords housekeeping: Michelle is handling updating all passwords on financial accounts.

6. U-haul - A tag renewal notice for the U-Haul truck was found; it is in Alchemy LLC’s name. Tunna will contact Jacob about the  title and promissory note and then arrange the transfer.
 

V. ACTION ITEMS
Dusty -  Contact Authorize.net re: ticket proceeds.

Dusty - Ensure Dwayne will purchase additional insurance coverage for all rental trucks.

Aislinn - Create contact list with roles/responsibilities/authorizations noted.

Rebecca - Vet list of Eatonton outlets to find good retail partners. Submit it to Community Outreach.

Michelle and Dusty - Meet with Jennifer Luce, tax consultant, on 2/17/16.

Board - Review Rebecca’s committee charter template; clarify committee functions/processes; seek committee feedback.

Board - Review insurance policy submitted by Anna.

Michelle - 2015 FAI board report template.

Michelle - Update passwords on financial accounts.

Tunna - Contact Jacob about U-Haul truck promissory note and title. Transfer ownership to FAI.

VI. ADJOURN
Dusty moved to adjourn at 4:05. Passed by consensus.

 

Our New Home


Written by Ben Bjostad (Cheesepants)

We have a new home, y’all! Starting with Euphoria 2016, we’ll be moving to Ooh La La Lavender Farm, a few miles northeast of Eatonton, GA .

Located about an hour and a half east of Atlanta, our new home is an operating farm, in gently rolling hills with a mix of open pastures and fields, old-growth hardwood forest, and replanted pine forest. Situated on several hundred acres, it is surrounded by other farms and open land, with fewer neighbors than we’ve been used to. It is a bit larger than Cherokee Farms overall; although different parts of the land will be closed off or inaccessible for each event based on the needs of the farm and the condition of the land, we will have at least as much usable space as we did at our former home, and probably a good deal more.

The open fields are flatter than at Cherokee Farms, which should be conducive both to campsites and to more bicycles and art cars. The older forested areas are more open; lots of older trees and open space at the bottom, providing potential space for theme camps or art projects under their canopies. The pine forest is perfect for hammock camping, and the trails provide room for people to wander and explore.

It’s beautiful, y’all. Imagine towering oak and pine over creeks and clearings, open fields that are just waiting for the arrival of lights and sound and art and the energy and creativeness of our community. It’s a blank slate. It’s an opportunity to, in Alchemy’s tenth year, build something new while retaining what has made Alchemy so amazing for so long.

There will be challenges to overcome. It is a more spread-out property. It is more rustic than Cherokee Farms; there are less structures, and no showers. We will improve the land, build new roads, establish more infrastructure, but this will take time, and it won’t all happen before Euphoria, or even Alchemy. It’s expensive to move and no one wants to see ticket prices go up more than they have to.  It will be important to read the survival guide this year; we’re so used to Cherokee Farms that it’s easy to forget that a new home comes with new challenges for campers as well as the burn as a whole.

We’re going to need the whole community to pitch in to make this a success. The Public Works Committee will have to work hard to improve the roads and establish how to best manage the logistics of holding a burn on a property without the infrastructure we’re used to. Fire Safety and Rangers will have to learn the land and identify how to help keep the burn safe. Lamplighters will have to determine new routes, Placement will have to discover how to best accommodate our city in our new home’s terrain. Each team will have new challenges, but just as our community stepped up to volunteer in the face of adversity at Alchemy 2015, we will step up to provide the extra volunteers needed as we determine how to build our burn at the Lavender Farm.

There’s so many of us that volunteered for the first time at Alchemy 2015. It was awesome, the way our community stepped up in adversity and made that burn happen in very difficult conditions. For those of us who stepped up to volunteer at Mudburn and discovered how satisfying it can be, we’re going to need extra help in making this burn happen. Euphoria Leadership Call Outs are live; please consider how you might wish to contribute your time and energy to building Euphoria!

Burns are a place where we celebrate the transience in life. We build amazing art, towering monuments to our ingenuity, and then fire consumes it in celebration. Through burns, we learn that every blank slate is a new opportunity, every evolution another chance to shine. For nine years, we’ve made the trek to Cherokee Farms for Alchemy, and almost as long for Euphoria. We’ve built a magical city on a hill each time, a monument to the communal effort and creativity of our fellow burners. It is difficult to say goodbye to a place that has been home for so long, but this is an opportunity to create new traditions even as we retain and honor our past, to found and name new neighborhoods and paths, to work through the challenges and growing pains as a community. It’s a chance for the temporary, transient society we build each burn to evolve.

Euphoria gates open in 130 days. We can’t wait to build a new city, in a new place…together.

Our Future


As you may remember, just prior to Alchemy 2015, the Flashpoint Artists Initiative Board of Director made an announcement regarding the future of our events at Cherokee Farms. We were warned about a potential new ordinance that could have severe impacts on our ability create and sustain the events we all know and love. While the ordinance has not passed yet - there is every indication that it is only a matter of time. Depending on the timing of when the ordinance is adopted, it could shut down our events, potentially bankrupt the organization, and end our ability to have the burns. Rather than continue to have our events at Cherokee Farms with this hanging over us, the heart wrenching decision was made to find another venue.

We all feel a little sad moving away from Cherokee Farms, as it was the first place many of us called our burn home. Many of us met our best friends, partners, spouses and chosen families there. Some of us were married there; others conceived children there. But most of all, we made many amazing memories there. But every new beginning comes from some other beginning's end.

It is time to begin a new chapter.

Without further ado, FAI is proud to announce that Euphoria and Alchemy will be held at our new home, Oh La La Lavender Farm, on the following dates:
  • Euphoria 2016 (year 6!): April 28th to May 2nd
  • Alchemy 2016 (year 10!): September 29th to October 3rd.
Keep an eye out in upcoming Alchemists announcing Event Cap, Ticket Price, Scholarship Tickets, and more news about the events, as well as many updates about the new land. This year we are going to face many new challenges in moving to the new site and getting it setup and ready for the Events. This may mean that we will need to increase ticket prices this year. The 2016 Event Committee is going to do our best to ensure that if ticket prices do go up this year, it will be as little as we can possibly make it. The most important thing is to start saving up now for tickets just in case. We can't wait to start this new chapter with you!

Flashpoint Artists Initiative 2016 Event Committee Selected


It is our great pleasure to announce the slate for the Flashpoint Artists Initiative 2016 Events Committee (also known as the Event Lead Team). This year's applicant slate was both large and impressive, which is a great indicator of the health and strength of our leadership community. 

After a successful 18 months and 3 events of a new breakdown of leadership into departments, we had a chance to re-evaluate the strengths and weaknesses of this system. One of the alterations we decided to introduce are the "Assistant Lead" positions.
 
The Assistant Leads, as the name implies, are leaders who will be training and supporting the ELT. They are non-voting members of the crew who will get the chance to have a closer look at leading from this layer. We hope that it will serve a new type of opportunity for community members to participate in the event leadership.
 
For more details on the structure of our leadership, check this page out
 
We are extremely thrilled about what this team of awesome people and new blood will bring to our events. Without further ado, your 2016 ELT:
 
 
  • Event Lead 1: Ash Monogue
  • Event Lead 2: Dusty Graham
  • Asst. Event Lead: Dawn Edmonds
  • Art Department Lead: Sarah Griffith
  • Asst. Art Department Lead: Samantha Weinstein
  • Information Department Lead: Michael Alberghini
  • Asst. Information Lead: Sara Hensel
  • Safety Department Lead: Trevor Register 
  • Asst. Safety Lead: Heather Jensen
  • Operations Department Lead: Duane Edmonds 
  • Asst. Operations Leads: Seth Williams-Welch and Brian Marino

 

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